As a seasoned wedding planner, here are 10 of the best ideas I’ve ever seen at weddings

I highly recommend that couples build a private last dance into their wedding-day schedule.

To do this, have your DJ or emcee instruct guests to go outside and line up for the exit while the couple stays on the dance floor for one last dance.

This is a great time for them to reflect on the day and enjoy those last few moments of their wedding before it’s over.

My clients often say this was their favorite moment of the entire day.

At one wedding I attended, the bride’s father gave a speech at the beginning of the ceremony. While at the altar, he touched on how this was a union of two families and how much we all loved and cherished the couple.

It set a great tone for the entire day. Everyone could hear the father’s sweet words to his daughter and her new husband, and there were no distractions.

Typically, when speeches are made during the reception, dinner is being served in the background, and guests are getting up and down.

Plus, it can be harder to hear the speaker if you’re spread out in a big ballroom.

Every couple should have a small meal together before they enter their reception.

They likely haven’t eaten for most of the day, and this gives them an opportunity to have a moment to themselves before entertaining guests all night.

It takes only about 10 or 15 minutes, and I build this into every wedding-day timeline I create.

Several companies that provide phones for the reception so guests can leave voice messages with well wishes and advice for the couple to hear later. 

This is such a fun option that leaves the couple something special to listen to for years to come.

I predict this alternative to a traditional guest book is going to become even more popular in the next few years.

Faux cakes have become standard practice in the wedding industry.

Bakeries will make the wedding “cake” out of Styrofoam and decorate it to make it look indistinguishable from a real dessert. Then, they’ll keep a sheet cake in the kitchen to serve to guests.

This way, you can achieve the look of the cake you want without having to worry about going over or under on the serving sizes.

You also don’t have to worry as much about environmental conditions with a faux cake — it’ll likely be fine if it gets a little too hot.

Lastly, when it comes to extra germs, it just makes sense to have a fake cake on display where people are walking and breathing while keeping the real deal away from guests.

The photographer is there to document the big moments, but it can take weeks to receive those pictures — and they’ll be of only the prettiest bits of the day.

So, I recommend that my clients pick a member of the wedding party or a close friend to be a “designated documenter.”

This person is tasked with getting videos and photos of those unposed, embarrassing, and candid moments that typically come with the best stories.

I can’t tell you the number of times I have received RSVP cards with an illegible name or none at all.

To avoid this, before you send out invitations, assign everyone on your guest list a number, and write it on the back of their RSVP card.

The number can help you see who’s coming even if their name isn’t on the card.

I usually put these numbers on the bottom back corner of the card in pencil. I’ve also seen couples number their cards with black-light pens so guests don’t see the number. 

A lot of couples give their wedding party tokens of appreciation, and I recommend getting them duffel bags as a gift.

I’ve seen only one bride do this. She gifted each of her bridesmaids a bag with their name on it so they could fill it with everything they needed (from matching outfits to hairspray) to go from the getting-ready location to the ceremony to the reception.

These bags also made it so much easier for me as the coordinator to grab everything and ensure nothing got left behind at any of the locations.

I always recommend that couples take a few minutes to sneak into the reception before the guests arrive so they can see the final result of their months of planning. 

Once everyone is in the space, it’s difficult to get a feel for how everything looks and spot the special details.

Typically, the parents of the couple sit on the side their child is standing on during the ceremony.

However, in recent years, I’ve had more couples request that their parents be seated on the opposite side of them so they can see their child’s face during the ceremony.

This is a small detail that goes unnoticed by guests but means a lot to the parents.

This story was originally published on July 1, 2021, and most recently updated on May 28, 2025.